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Human
Resources Project Timeline
for Going Live
As of August 10, 2001
Note: This timeline only reflects major activities left to be done and
does not list activities that have been completed to date.
| Action | Person Responsible |
Date to be |
Comments |
| Determine pay class and pay cycles to be used and update sample group accordingly | HR Project Team | 8/15/01 | June payroll is finished and Janice Pearsall is evaluating this issue |
| Determine definition of Start Date for Datatel and update sample group accordingly | HR Project Team | 8/15/01 |
Start date will be initial date of hire with OKCCC.
Benefits and service date will be adjusted based on adjusted date
currently in system.
|
| Bring rest of sample group into test payroll | HR Project Team | 8/15/01 |
Adjunct position code issue resolved so this can
now be done
|
| Run test payrolls for corrected sample group | HR Project Team | 8/15/01 |
Cannot run more June payrolls. Will have to be tested
with July payroll
|
| Do new cost records for benefits and batch update for July 1 | Carolyn/Linda M. | 8/17/01 |
To be done before 8/22 meeting
|
| Give July 1 increases to sample group | HR Project Team | 8/17/01 |
To be done by HR Reps before 8/22 meeting
|
| Run July payroll and Datatel system reports to determine what data is needed for state reporting | HR Project Team | 8/17/01 |
To be done on or before 8/22
|
| Fully test July payroll | HR Project Team | 8/22/01 | |
| Define FUND | Linda M. | 8/22/01 | |
| Fix GLs before any live entry | Linda M. | 8/22/01 | |
| Set the Live Flag | IT Staff | 8/22/01 | Must be done before data is entered in live. Enables parallel live processing of payrolls. |
| Identify reporting needs other than payroll | HR Project Team | 8/22/01 | |
| Run test payroll on sample group for August in TEST | HR Project Team | 8/22/01 | Be sure to do in test because Parallel Live will be activitated at this time. |
| Transfer Val Codes to Live | Larry | 8/30/01 | Enter only valid codes —not DO NOT USE |
| Tranfer Code Files to Live | Larry | 8/30/01 | Enter only valid codes —not DO NOT USE |
| Put Leave Plans in Live | Carolyn | 8/30/01 | Enter only valid codes—not DO NOT USE and USE 01/01/72 DATE |
| Set up all positions (BUT DO NOT ASSIGN TO PEOPLE) | HR Project Team | 9/14/01 | Enter only valid position codes (Use 01/01/72 start date) |
| Tax and Retirement Subroutines Loaded and Tested | IT Staff/Datatel Programmer | 9/14/01 | MUST BE DONE BEFORE ANY POSITIONS ARE ASSIGNED TO EMPLOYEES IN LIVE |
| Put Benefit plans in Live (Note that any tax sheltered cannot be done until Oklahoma Tax issue is fixed) | Carolyn | 9/21/01 |
Enter only valid plans |
| Attach positions, benefits, leave plans, deductions, taxes, and other deductions to one employee at a time for the sample group and MODL with current pay register | HR Project Team | 9/21/01 |
Fix discrepancies as discovered. |
| Attach positions, benefits, leave plans, taxes, and other deductions for all current employees AND MODL for at least gross pay | HR Project Team | 10/15/01 | CANNOT BE DONE UNTIL SPECIAL PROGRAMMING IS COMPLETE (Use Start Date as defined by OKCCC) |
| Enter all new employees and changes in status in both systems | HR Reps and Payroll Staff | Ongoing to 1/1/02 | Systems must match to do parallel payrolls |
| Complete procedures documentation for Human Resources | HR Reps | 10/15/01 | |
| Complete procedures documentation for Payroll | Payroll Staff | 10/15/01 | |
| October 23 and 24 Consulting | HR Project Team | 10/23 & 24 | |
| Run parallel payroll for October | HR Project Team | 10/31/01 | Identify and correct discrepancies |
| End User Training | As need identified | ||
| Continue to maintain dual systems in legacy and live | HR Reps & Payroll Staff | Ongoing to 1/1/02 | Systems must match to do parallel payrolls |
| Run parallel payroll for November | HR Project Team | 11/30/01 | |
| Continue to maintain dual systems in legacy and live | HR Reps & Payroll Staff | Ongoing to 1/1/02 | Systems must match to do parallel payrolls |
| December 18 & 19 Consulting | HR Project Team | 12/18 & 19/01 | |
| Run parallel payroll for December | HR Project Team | 12/21/01 | |
| Prepare system for live payroll | IT Staff | 1/2/02 | |
| Continue to maintain dual systems in legacy and live | HR Reps & Payroll Staff | Ongoing to 1/1/02 | Systems must match to do parallel payrolls |
| January 21 and 22 Consulting | HR Project Team | 1/21 & 22/02 | |
| First live payroll in January | HR Project Team | 1/18/02 |
For
questions or comments please contact Sherry Hendrix, the Information
Technology Project Manager.
shendrix@occc.edu or 682-7827.
Oklahoma
City Community College
7777 S. May Avenue
Oklahoma City Oklahoma 73159-4444
(405) 682-1611
