The
Student Project
The Finance
Project
The Technical
Project
The Human Resources
Project
Frequently
Asked Questions
Datatel Link
Employee Home
College Home
Project
Purpose
Missions and Goals
Implementation Approach
Team Member Roles
Project Phases
The Datatel software implementation is divided into four major project phases:
- Preparation Phase
- Phase I planning
- Phase
II
decision-making - Phase
III
testing - Phase
IV
customizing
The phased approach is a way of structuring the work and associating a time frame to the tasks that are critical to the College. Each module or related modules for a department will go through each phase. For example, the Financial System could be in the implementation of Phase III, the Human Resource System could be in Phase II and the Student Information System could be in Phase I all overlaying each other.
All training is in Library 101 unless
otherwise indicated
August Sign Contract
August Implementation Planning Meeting on Campus
September Install Software
September Complete OKCCC's Datatel Project Guidebook
September College-Wide Kickoff
October Begin Technical Training
November 8-9 Unidata Administrator Training
November 16-17 CORE Consulting
December 7-8 General Ledger Application Training
January 16-17 Purchasing Training
January 18 Accounts Payable Training
January 30-31 Recruitment/Admissions Training
February 6-8 Accounts Receivable Training
February 8-9 Sponsored Projects (Projects Accouting) Training
February 13 Accounts Payable/Purchasing Consulting, PV Room and 1F8
February 13-15 Personnel Training
February 15 Fixed Asset Training
February 19-20 General Ledger Consutling, 1F8 and PV Room
February 20-22 Curriculum Management/Faculty Information Training
March 6-8 Academic Records/Registrar Training
March 20-21 Human Resources General Consulting, 1F8
March 21-22 Recruitment/Admissions Consulting
March 22-23 Accounts Receivable Application Consulting
March 28-April 1 Dug Annual Conference
April 4-5 Payroll Training
April 5 Student System General Consulting, 1F8
April 6 Human Resources General Consulting
April 9 Conversion Training, CU2
April 10-11 Degree Audit Training
April 17-18 Academic Records/Registrar Consulting
April 19-20 Curriculum Managment/Faculty Information Consulting
April 24-25 Rules Processor Training
May 1-2 Conversion Mapping
May 3-4 General Ledger Consulting
May 8-11 Financial Aid Training
May 10 Purchasing/Accounts Payable Consulting, 1F8
May 11 Fixed Asets Consulting, 1F8
May 22-23 Communication Management
May 24-25 Student System General Consulting
May 30-31 Fundamentals of Safari Report Training
June 5-6 Financial Aid Consulting, 1G8
June 5-6 General Ledger Consulting, 2N0
June 13-14 Student System General Consulting, 2N0
July 1 "Go Live" with the Finance System*
July 12-13 Rules Processor Consulting, 2N0
July 17-18 Financial Aid Consulting, 2N0
July 19-20 Student System General Consulting, 2N0
July 23-25 Conversion Mapping Student System, TBA
July 24-25 Payroll Consulting, 2N0
July 26-27 Accounts Receivable Consulting, 2N0
August 15 Discover Interview for WebAdvisor (Technical)
August 22 Financial Aid Teleconference for Rules
August 28 Query Builder Training, 101 Library
August 29-31 Student System Consulting, 101 Library
September 5-6 Financial Aid Consulting, 101 Library
September 27-28 Student System General Consulting
October 3-4 Student Systems Technical Reporting, 101 Library
October 8-9 Accounts Receivable Consulting, 101 Library
October 10-12 Financial Aid Communication Mgmt., 101 Library
October 15-17 Student Systems Consulting., 101 Library
October 24-25 Payroll Consulting, 101 Library
November 13-15 Student Systems Consulting, 101 Library
November 15-16 Financial Aid Consulting, FA Office
December 4-6 Student System Consutling, 101 Library
December 11-12 Financial Aid Consulting, 101 Library
December 17-18 Accounts Receivable Consulting, 101 Library
December 18-19 Payroll Consulting, 2NO
December 19-21 Student Communication Management, 101 Library
January 2002 "Go Live" with the Human Resources System*
January 14 Telephone Conference jFinancial Aid, TBA
January 15-17 WebAdvisor Training, 2N0 Main Building
January 22 Telephone Conference Student System, TBA
January 22-23 Payroll Consulting, 101 Library
February 5-7 Mock Registration, 101, 102, 103 Library
February 6-7 Financial Aid Consulting, PV Room
February 19-21Financial Aid Consulting, PV Room
March 4-5 HR Reporting Techniques, 101 Library
March 4-6 Student Systems Consulting, 101 Library
March 11-12 Accounts Receivable Consulting, 101 Library
April 1 "Go Live" with Student Systems
April 23-24 Student Systems Consulting, 101 Library
April 30-May 1 Accounts Receivable Consulting, 101 Library
May 13-14 Student Systems Consulting, 101 Library
The following schedule outlines the events leading to approval of the Colleague purchase:
June 1999 Request for Proposal reviewed and finalized
August 1999 Request for Proposal sent out to bid
April 2000 Vendor proposals evaluated (Datatel and SCT selected as finalists)
April 2000 Oklahoma City Community College's Board of Regents approved the recommendation of Datatel, Inc.
Factors weighted in the scheduling process include:
-
Customer service considerations
-
Fiscal and calendar year constraints
-
System integration considerations
-
State and federal reporting requirements
-
Datatel recommendations
-
Hardware and software installation requirements
-
Training needs
-
Departmental work loads
For
questions or comments please contact Sherry Hendrix, the Information Technology
Project Manager.
shendrix@occc.edu or 682-7827.
Oklahoma
City Community College
7777 S. May Avenue
Oklahoma City Oklahoma 73159-4444
(405) 682-1611
