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Project
Purpose
Missions and Goals
Implementation Approach
Team Member Roles
The people of Oklahoma
City Community College and their processes will be the focal point
of this implementation.
Opportunities
and Challenges
The Colleague application will allow Oklahoma City Community College
to leverage an already cutting edge infrastructure, using our networks
to our best advantage by supporting a fully integrated enterprise application.
A thoughtful, well-planned implementation will transform our institutional
culture to function effectively in a user-centric environment. The advantages
of implementing this system include a newly empowered user community,
state-of-the-art web capabilities, more flexible reporting, increased
productivity, and access to online, real time data.
No one should underestimate the scope, range, and scale involved in implementing this system. Every College employee will be involved, some extensively. Normal business operations must continue while staff attends substantial training and planning sessions. Our legacy system will remain operational during implementation, which will cause a significant increase in the workload of the employees who use these systems, and the software and hardware technicians who maintain it.
Training will be critical as we implement new software, hardware, processes and systems, and all College personnel should realize that this training is required.
Perhaps even more importantly, the College will shift its paradigm in each workgroup as it re-examines how work will be done, when it will be done, where it will be done, and who will do it. There will be process improvement teams forming to conduct an analysis and re-design of business processes.
It may appear that this new system is about new technologies. Technology is the tool of change, however the people of Oklahoma City Community College and their processes will be the focal point of this implementation. Because of the scope of the changes ahead, Executive Council will take an active leadership role during implementation. This commitment includes making implementation and all of its aspects a priority.
There will be a moratorium on enhancements and modifications to the existing legacy system.
The advantages of implementing this system include a newly empowered user community, state-of-the-art web capabilities, more flexible reporting, increased productivity, and access to online, real time data.
